Canon Law 537 of the 1983 Code of Canon Law requires the creation of a Parish Finance Council.
The Council is to assist the Pastor in the prudent planning and administering of all financial matters
and is also responsible for setting of Policy and Procedures to provide effective management of
parish assets.

Finance Council meets quarterly (February, May, August and November) on the 2nd Thursday
of the month. Members of the Executive Finance Committee meet monthly.

3 year appointment (renewable) by pastor.

Fr. Fritzner Valcin
Jaime Capestany
Frank Conway*, Chairperson, conway.19@icloud.com
Steve Hornyak
Bookkeeper*
Rick Miller*
Office Manager*
Jon Murphy
Pete Sullivan*

*Members of the Finance Executive Committee

Attending:
Jaime Capestany                   Steve Hornyak
Frank Conway                        Father Valcin
Andy Randel                          John Klee
                                                           
Opening Prayer- Father Valcin
 
Minutes
Steve moved and Jamie seconded motion to approve the November minutes. Motion passed.
 
Financial Reports:
 
The monthly and year to date financial reports were reviewed and discussed. It was noted that we have received $17,900.00 in Gifts this fiscal year, which has improved our cash flow, however we continue to have a deficit.
 
To raise awareness about our current situation, an announcement will be made at the end of mass and Finance Council members will be present at the entrance of the church to answer questions.
 
Capital campaign report of the total households that pledged 50% have paid in full.
 
Committee Reports:

• Maintenance Projects:
  • Clean & make repairs in Church dome area.
  • Addressing problem with exterior door for the Lift.
  • Sand & Paint handrail by entrance to Parish Hall/Restroom
  • Address paint on new staircase to sacristy
  • Sand & stain wood doors/Church
  • Clean & stain cedar fence
  • Patch holes in church exterior walls
  • Clean & Paint Garage

• Capital Campaign:
  • Chris Lind will be here Sunday for both Masses to evaluate our P/A system in the church.

• Joint Council Meeting May 5, 2020 @ 7:00pm
  • This meeting will replace quarterly finance meeting
  • Agenda topics from Finance
    • Overview of role, balance sheet, P&L
    • Budget
    • financial situation
    • How can we get more seats in the pews?

• SFA Budget Process for Church Fiscal Year 21(July 1, 2020-June 30, 2021)
  • Steve Hornyak will chair the project and Jamie and Frank will assist

Meeting Dates:
May 5, 2020**                        August 20, 2020                      November 19, 2020
 
 

Attending;
Pete Sullivan               Rick Miller
Andy Randel              John Kllee
Frank Conway
 
Agenda:
Questions about the December financial reports were answered by staff. A draft of the detailed finanical report covering operational revenue and expenses was reviewed and discussed. This report will be in the bulletin by the end of the January.
 
Andy reported that the 2019 contribution letters have been mailed.
 
Committee Reports:

• Maintenance:
  • Church Lift/Elevator: Maintenance reported that the phone in the lift has a faulty speaker or the phone needs to be replaced. Andy getting price to replace phone.
  • Church Lift/Elevator: The exterior door will not open or close without assistance, it is dragging on the ground level metal support . Pete will address this in the next week.
  • Church Dome- Clean up, repair floors and secure area to ensure animals aren't getting into the area. Bob Geoghegan has a crew of volunteers who are planning to tackle this project Saturday (Jan. 17).

 
Next Finance Council Meeting February 13, 2020

Attending:
 
Rick Miller                   Pete Sullivan
Andy Randel               John Klee
Father Valcin              Frank Conway
 
Father opened with a prayer.
 
Financial Reports:
 
November financial reports from the start of the church fiscal year (July 1, 2019) shows the parish continues to have a negative cash flow Discussion followed on ways to cut expenses and how to increase income. It was noted that St. Christopher in Grandview Hts. charges for the use of their parking lot. Andy to contact St. Christopher for more details .Also discussed the possibility of increase the charge for use of the Parish Hall. Finance will continue to monitor the cash flow and prepare recommendations on cutting expenses.
 
Father shared with the committee that the new Bishop will be reviewing statistical information of the parish to better understand the scales and magnitude of the various challenges the diocese is facing. This data reflects number of registered households in parish; number of Baptism; number of Marriages and the October Mass Counter over the past 3 calendar years (2016-2018).
 
Committee Reports:

• Maintenance:
  • Church Dome- Clean up, repair floors and secure area to ensure animals are getting into the dome area. Father asked we check out the light on the tabernacle, which appears not to be working.

• Capital Campaign:
  • Organ Project-The project has been completed, but Laura has noted some punch list items will be addressed.

• Capital Campaign Statements: Andy reported that she is mailing out  the monthly statements and will continue until the campaign is finished.
• Snow Removal contract- John reported that a new contract has been signed.
• Parish Hall Stoves-The agenda shared various emails exchanges on the stoves in the parish hall. Frank noted that we can’t provide upgraded equipment for one large event. It was reported to Frank that the stove closest to the refrigerator the burning would heat up a large kettle of water. The cost to replace the burner units on that stove would be $384.00, almost the cost of replacement. Flytown has offered to assist in replacing at least one of the stoves. Frank will work with Flytown and Pete to see if we can replace the stove at little to no cost to the parish.

• Pete to provide information on the installation of a water fountain.

Next Executive Finance Committee Meeting  will be Jan. 16, 2020

Attending:
Jaime Capestany                                              Frank Conway
Steve Hornyak                                                  Rick Miller
Pete Sullivan                                                     Father Valcin
Andy Randel                                                     John Klee
 
Father Valcin opened the meeting with a prayer.
 
Financial Reports:
Discussed the recent financial reports which shows the parish operating at a deficit. Total Parish Offertory collection is below what was budgeted by $7,600.00; Total operating expenses were below budget by $1,200.00 In the December bulleting  total parish revenues and expenses will be reported for the month of October. This type of reporting will be occurring monthly. Finance Council will continue to monitor the financial reports and will be making recommendations.
Committee Reports:

• Maintenance:
  • Pete Sullivan & Bob Geoghegan are planning on cleaning up and replacing the broken/missing floorboards in the church dome.
• Capital Campaign:
  • Work has begun on repairing the organ and cleaning the organ.

• Snow Removal contract: Pete Sullivan moved, and Rick Miller seconded the motion to contract with Greiner Landscaping for snow removal in parking lot and sidewalks when we have a snowfall of 2 or more inches. Motion passed. When the church receives less than 2 inches of snow parish volunteers will clean the sidewalks.
• Purchase Request for water fountain: Pete Sullivan will work with a plumber to provide the most cost-effective location for a water fountain (water, electric and drainage) and will report back to Finance Council.
• Gas Stove Donation for Parish Hall? Pete to see if we have the gas capacity to support the stove and if we need a hood suppression system.

• Security Assessment: October 29, 2019; Conducted by Fred Bowditch – Franklin County Homeland Security. The following have been identified as area of concern/vulnerability:

• No interior or exterior cameras on the complex
• No security system
• No current security manual – a sample was sent and will be used
• Code on safe needs reset – hasn’t been changed in a bit
• Most of the entry doors locks are old and need to be replaced to include strike plates and deadbolts in the rectory.
• Rectory visitor camera needs replaced with one that provide a better image, voice interaction system and remote access

The parish has submitted a grant application with Ohio Homeland Security to address the above noted items.
Meeting was adjourned with Father leading us in prayer.
 

Attending:
Andy Randel               John Klee
Pete Sullivan               Frank Conway           
 
Financial reports for the previous month were reviewed. Discussed charging a percent of Diocese Assessment to the Capital Campaign account instead of operations accounts.
 
Maintenance projects for this summer include painting the garage and staining the fence.
 
Received a bid of $27,000.00 to repair organ Andy is working to secure a second bid from another vendor.
 
Andy is working with Father to revise the Wedding Contract to clarify reimbursement policy when a wedding is cancelled.
 
Discussed pruning the trees in front of the church.
 
 

Attending:
Andy Randel              John Klee
Pete Sullivan               Frank Conway
 
Finance Committee to prepare report on the Capital Campaign to be published late July.
Discussed price charged by the parish for weddings. Andy to work with Melissa to review pricing from other parishes and develop a plan to increase our fees in small increments.
 
Andy is securing information on replacing laptops and the cost to replace the copier machine.
 

Attending:
Pete Sullivan               Ginny Hayes
Rick Miller                    Andy Randel
John Klee                    Father Valcin
Frank Conway
 
Father Valcin opened the meeting with a prayer.
 
Ginny moved and Pete seconded the motion to approve the February 14, 2019 meeting minutes. Motion passed
The meeting was spent reviewing the parish budget for church fiscal year July 1, 2019-June 30, 2020.
 
We had asked Wenger to revise their contract for serving the parish heating and air conditioning system. The new contract was going to be more expensive than the current contract. Finance voted to remain with the current contract.
 
Discussed the cost of snow removal. Father would like to create a team of volunteers to handle sidewalk snow and ice removal when we have snows less than 2 inches. Contractor to handle snow removal in parking lot and sidewalks when snows are 2 inches or more.
 
Andy advised that the copier machine needs to be replaced. Finance asked her to secure pricing of a new unit.
 
Father Valcin closed out the meeting with a prayer.
 

 UpdateThe Finance Council Meeting was called to order on February 14, 2019, Father Valcin providing an opening prayer.

The following members were present: Jaime Capestany, Frank Conway, Ginny Hayes, Steve Hornyak, Rick Miller and Father Valcin. The following staff members attended Andy Randel and John Klee.
 
Financial Reports:
The committee reviewed and discussed the latest quarterly financial reports. Ginny Hayes moved and Jaime Capestany seconded the motion to accept the reports. Motion carried.
 
Sunday Experience:
Council members felt having Mass in the Parish Hall has been a great experience; they like the layout and feel it is very welcoming.
 
Committee Reports:

• Maintenance:
  • Sacristy Door:
    • Window has been installed in the door.
  • Electrician choir loft light switch:
    • Will be a part of the Capital Campaign project.
• Capital Campaign update:
  • Steering Committee update/Rick
  • Additional Projects/Frank: In one year we have collected 69% of the total amount pledged. Since funding and support for the project has been positive the following work has been approved.
    • ADA compliant ramp access to altar.
    • Upgrade interior lighting and electric in the Sanctuary, elevator room, and choir loft. This includes replacing 2 wireless microphones and re-installing equipment in Sanctuary.
    • Add details to interior painting and statue repair and touch up.
    • Millwork: New Reredos altar and side tables; base and wall cabinets at entrance of church.
    • New iron railing installed in the interior staircase entrance and exterior to main entrance to church.
    • Install new staircase entrance to sacristy, replacing handrails at rectory and gate to rectory basement.
    • Repair marble stoop (holy water container).
    • Allowance to add additional drywall on columns in 2 locations, add wainscoting, and trim on the bottom of the loft overhang, add wainscoting around pipe to organ to match surrounding walls.

• Draft of the Leadership Team’s Parish Goals for the next three years was provided to the council to review and provide feedback.
• Andy asked if the council would assist in working on the parish budget. A working group will be set up for this project.

Rick Miller moved and Jaime Capestany seconded the motion to adjourn. Motion carried.
 
Father Valcin closed the meeting with a prayer.